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FAQs

What is StudentTracker?

StudentTracker℠ is a research service that provides continuing collegiate enrollment and degree information on your current and former students as well as your former admission applicants.

Can StudentTracker tell me where my former students are currently enrolled?

Yes. For students who graduated from your institution or left before graduating, StudentTracker can give you enrollment and degree information from any participating Clearinghouse institution that your former students attended.

We recruited students who didn't enroll with us. Can StudentTracker tell us where they went?

Yes. Knowing this can help you determine the best way to position your institution relative to other competing colleges.

Can StudentTracker identify students who are attending classes at our school and another college at the same time?

Yes. Each enrollment term we can tell you which of your students are concurrently enrolled at participating Clearinghouse institutions.

Why should we use StudentTracker?

Unlike traditional methods of data collection that have inherent data quality issues, such as surveys, StudentTracker results are based on actual enrollment and degree records provided by participating collegiate institutions. StudentTracker matches your records against our participating institutions' postsecondary student enrollment and degree records. You can receive updates on your students year after year, through their participation in higher education.

Higher education officials rely on StudentTracker because it:

  • Utilizes enrollment and degree information obtained every 30-45 days from more than 3,600 collegiate institutions that enroll over 98% of all students in public and private U.S. institutions.
  • Tracks students through their entire collegiate experience
  • Provides detailed degree information, if you participate in our free DegreeVerify service
  • Is very cost friendly
Does StudentTracker comply with FERPA privacy regulations?

Yes. Like all Clearinghouse programs, StudentTracker is fully compliant with FERPA (Family Educational Rights and Privacy Act). Our compliance enables institutions and the Clearinghouse to safely and securely exchange data on students and their postsecondary enrollment and graduation achievements.

Will we receive data on individual students?

Yes. You will receive individual student data that you can combine with your own data elements to produce further analyses, evaluations, and trend projections. To receive detailed degree information, you must be an active participant in our DegreeVerify service, which is free to institutions.

How much does it cost to participate?

We offer schools three options; you can:

  • Get StudentTracker for FREE by:
    • Participating in our free DegreeVerify and EnrollmentVerify services, AND
    • Report these additional data elements: class level, college ID, and major and/or CIP
  • Reduce the fee by 50% (you pay only 5¢ times your school's enrollment or a $150 minimum) by:
    • Participating in our free DegreeVerify and EnrollmentVerify services, OR
    • Reporting these additional data elements: class level, college ID, and major and/or CIP
  • Pay an annual fee equal to your school's enrollment* times 10¢, payable in advance (minimum annual fee is $300).

Your fee covers an unlimited number of inquiries made during a 12-month period. All your users can access StudentTracker via the Web or batch data exchanges as often as needed.

What are the additional data elements?

  • Returned in the Data Report
    • Class Level: With this information (e.g., freshman, sophomore, ... master's, doctoral, etc.), researchers can easily understand persistence and differentiate between undergraduate and graduate students. Additionally, it allows the Clearinghouse to verify the enrollment of students without degrees for employers who require the information.
    • Current Major & CIP Code: The current major for each student your school reports to the Clearinghouse by CIP code or, if the CIP code is unavailable, title of the current major. With this information, enrollment managers and researchers can gain greater insight into student transfer and career decisions.
  • Returned in Future Aggregate Reports
    • Gender**: A flag indicating the student's gender. This data field is useful for developing a range of aggregate studies.
    • Good Student Discount: A flag to indicate an individual student's eligibility for good student discounts based on academic performance: generally, a grade point average of "B" (3.0 or higher) for the most recent term or cumulative, on dean's list, or in top 20% of class. This data element enables students to obtain "good student" certifications via Student Self-Service so they can qualify for discount auto insurance.
    • Race/Ethnicity: A student's race/ethnicity according to the categories used by IPEDS. This data field is useful for developing a range of aggregate studies.
  • Used to Establish Cohorts for Future Aggregate Reports & Other Research
    • Degree Seeking Student**: A flag that indicates whether or not a student is seeking a degree. This information can help establish the number of students who are taking non-degree courses, providing a better context for graduation rate and pipeline research studies.
    • First-Time/Full-Time Student: A flag that indicates which of your undergraduate students is enrolled for the first time. Institutional researchers can use this information to establish cohort classes or groups for aggregate-level research.
  • Validation Elements for Student ID & Matching
    • College Student ID: The ID that your school provides to its students. Reporting institutional IDs enables students without Social Security numbers or TINs (e.g., international students) to benefit from Clearinghouse services, like free Student Self-Service. Student IDs are used by the Clearinghouse for identification purposes only and are not reported to third parties.
    • High School Code: The SAT/ACT high school code for the most recent high school attended by the student. This information can bolster the matching logic used to identify students. It can also reveal the migration of students as they move from secondary through postsecondary education and graduation.
    • Institutional Email Address: Your student's school email address. (Student email addresses will not be used by the Clearinghouse or provided to third parties for solicitation purposes.)
    • Middle Name: The student's middle name, if available. The Clearinghouse will use this data to help identify the student.
    • State Student ID: Unique student ID supplied by the state.
Does the Clearinghouse sell student lists for commercial purposes?

Absolutely not! The Clearinghouse only returns information to the institution that sent us the original student data request so that they can track students nationwide through their postsecondary education, including enrollment, persistence, and graduation.

How does the Clearinghouse maintain data security?

The Clearinghouse uses secure computer systems and transmission protocols, encrypted files, and operational safeguards. In addition, we take active defensive measures that limit the risk of lost or stolen data. We have a multi-year record of high-volume data transfer and storage without a single instance of loss.

*Enrollment is equal to the fall enrollment (headcount) as reported to the federal government (IPEDS).
** Reported at aggregate level only.